Frequently Asked Questions
How much does it cost to register?
| Received | Before Oct. 15 |
After Oct. 15 |
| Full Conferee (includes all technical sessions, equipment exposition, employment resource center, and a souvenir) |
$140 | $190 |
| Exhibit-Only (includes poster sessions, equipment exposition, employment resource center, and a souvenir) |
$70 | $70 |
| Student (includes same items as full conferee, but at a reduced cost. Must provide student i.d.) |
$25 | $25 |
| Exhibitor Workshops (in addition to full conferee registration) | $50 | $75 |
| One-Day Short Courses (must register as full conferee in order to take course) | $475 | $675 |
| Two-Day Short Courses (must register as full conferee in order to take course) | $675 | $975 |
What is the Schedule for EAS?
Details will be published in the preliminary program in early July.
When are housing forms available?
Housing forms will be available in July.
Where is Somerset, New Jersey located?
A detail of the local area is available. Mapquest.com provides scalable maps.
What is the closest railroad station to the meeting?
There are New Jersey Transit Stations located at New Brunswick (NE Corridor) and Bound Brook (Raritan Line). The nearest Amtrak station is at Metropark.
What is the nearest international airport?
Liberty
Airport in Newark, NJ.
When is the deadline for submitting contributed abstracts?
The deadline is April 15.
How do I submit a contributed abstract?
You may submit the abstract online at our web site. Generally the abstract is 200 to 250 words long (maximum) and must contain the title of the presentation, the names, complete mailing addresses, and phone and fax numbers of the authors, an indication of who the presenting author will be. A preference for oral or poster format should be indicated and six keywords that can be used to categorize your presentation should be provided.
Where does my abstract appear?
Your abstract is published on a CD of abstracts accepted for presentation at EAS. This CD is given to persons who register as Full Conferees, and is maintained in an archive. In addition, starting in 2010, an on-line archive of abstracts of papers presented at the EAS will be available on the web AFTER the meeting. Submission of an abstract constitutes permission for EAS to publish your abstract on the CD, on the web, and in other forms, so long as EAS does not materially alter the content.
What are the Guidelines for Contributing or Invited Speakers?
What are the Guidelines for Contributing or Invited Speakers?
Detailed guidelines for Contributing or Invited speakers is available.
When can I put up my Poster?
Detailed guidelines for Poster presenters is available.
Will I receive an acknowledgment that my contributed abstract has been received?
You will receive an acknowledgment via email with two weeks of receipt of your abstract, provided a valid email address was entered.
When will I hear if my presentation has been accepted?
The program committee will meet in April to consider all submissions. Presenting authors will be informed of the status of their presentations in June.
Is a proceedings published after the meeting? Is it possible to obtain the text of presentations from the meeting?
No, we do not publish a proceedings after the meeting. Abstracts of presentations are given to conferees at the meeting, along with the Final Program. Abstracts will be available on line after the meeting. Complete texts of presentations are not available. Recording of presentations, by camera or by audio recording, is expressly forbidden.
Is there a discount for ACS (SAS, AMS, NYMS) members?
Although EAS is sponsored by these organizations, there is no discount for their members.
What is included in a full conferee registration?
Registration as a full conferee entitles one to attend the technical sessions (oral and poster presentations), the equipment exposition, and the employment bureau. You will also receive a souvenir
What is included in an exhibit-only registration?
Exhibit-only registration entitles the conferee to visit the equipment exposition, poster sessions, and employment bureau, but not the oral technical sessions. It also includes a souvenir.
If I am going to take an EAS short course or workshop do I need to register for anything else?
To take an EAS short course or workshop, you must register as a full conferee, in addition to paying the fee for the short course or workshop.
May I register for an EAS short course or workshop in conjunction with an exhibit-only registration?
No, you must register as a regular conferee to take EAS short courses or workshops.
Is it possible for multiple people to share a registration?
No, each registration is for one specific person only.
What do I do if I lose my badge?
If you lose your badge, you can have a replacement badge printed for a fee of $25.
What are the dimensions of an EAS poster board?
Four feet by eight feet.
What does EAS supply for a poster presentation?
EAS supplies the cork board, push pins, and a number to identify the poster. All other materials are supplied by the presenter.
What AV is available for oral presentations?
EAS supplies a LCD projector, a screen, a microphone, and a professional AV person for each oral session. If additional equipment is required, it must be requested at least one month prior to the meeting.
How does an exhibitor registration vary from an exhibit-only registration?
An exhibitor registration entitles the bearer to represent an exhibiting company in their booth at the equipment exposition. An exhibit-only registration entitles the bearer to visit the equipment exposition.
How does the employment bureau function?
The complete information on the employment bureau will be available online. Generally, prospective employees bring copies of their resumes with them to the meeting. Prospective employers bring job postings with them to the meeting. Interviewing facilities are available for use during the meeting. Copies of the resume books and job posting books are available for purchase immediately after the meeting.
May I use the employment bureau with an exhibit-only registration?
Yes.
How much does it cost for unemployed people to attend the meeting?
Unemployed people may receive a reduced conferee registration. Please contact the Executive Secretary.